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IAS 2023

Satellite symposia

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Present at the world’s most influential meeting on HIV research and its applications

Showcase your work to an international audience, in person and virtually.

  • Choose to host either a fully pre-recorded, semi-live or fully live satellite symposium. 
  • Commercial and non-commercial packages are available.
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Satellite symposia at IAS 2023, the 12th IAS Conference on HIV Science, provide a unique opportunity to showcase your organization to scientists, healthcare professionals, policy makers, funders and media.

Don’t miss this opportunity to reach key players in the HIV response.

Bookings now open

Early fee applies until 15 February 2023

Bookings close on 30 March 2023

Questions? Contact [email protected]

Book now

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Satellite symposia packages

Organizers are responsible for the full coordination of their satellite symposia and can select from two flexible packages: standard or premium.

Standard package

  • Choose from a pre-recorded, semi-live or fully live format. The table below provides details of each format.

  • Select a duration of either 60 or 90 minutes.

    • 60-minute slots take place on Sunday, 23 July, at 11:30 AEST and Monday, 24 July, to Wednesday, 26 July, at 07:30 AEST.

    • 90-minute slots take place on Sunday, 23 July, at 07:30 and 13:00 AEST and Tuesday, 25 July, at 18:45 AEST.

  • This option offers an in-person session room with a smaller room capacity of up to 500 people. It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.

  • An unlimited number of virtual delegates can attend.

Premium package

  • Choose from a pre-recorded, semi-live or fully live format. The table below provides details of each format.

  • Select a 60- or 90-minute duration or a 90-minute prime-time duration.

    • 60-minute slots take place on Sunday, 23 July, at 11:30 AEST and Monday, 24 July, to Wednesday, 26 July, at 07:30 AEST.

    • 90-minute slots take place on Sunday, 23 July, at 07:30 and 13:00 AEST and Tuesday, 25 July, at 18:45 AEST.

    • 90-minute prime slots take place on Sunday, 23 July, at 09:30 and 15:00 AEST and Monday, 24 July, at 18:45 AEST.

  • This option offers an in-person session room with a bigger room capacity of more than 550 people. It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.

  • An unlimited number of virtual delegates can attend.

For both packages, select one of the following formats:

FORMAT 1: Fully pre-recorded satellite symposium

The fully pre-recorded satellite symposium is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.

FORMAT 2: Semi-live satellite symposium

The semi-live satellite symposium is a combination of pre-recorded and live presentations, with speakers presenting live in person or virtually. The session is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.

FORMAT 3: Fully live satellite symposium

The fully live satellite symposium has speakers presenting virtually or in person. The session is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.

Additional benefits

Satellite symposium organizers will also receive the following benefits:

  • Satellite symposium listed in the conference programme
  • Marketing of satellite symposium to registered virtual and in-person delegates
  • Detailed speaker and satellite symposia guidelines and ongoing support from the IAS 2023 Satellites team
  • Technical support before and during your satellite symposium
  • Recording of the satellite symposium made available for all delegates on the virtual platform to watch on demand following the scheduled broadcast
  • Q&A function during the scheduled satellite symposium

Satellite symposia fees

Which organizations do the different fees apply to?  

  • Non-commercial organizations:
    • Category 1. This includes academia, non-profit organizations (international), people living with HIV networks, non-governmental organizations (community based or national) and advocacy networks.
    • Category 2. This includes government representatives, UN agencies and philanthropic organizations.
  • Commercial organizations:
    • This includes diagnostic companies, pharmaceuticals, private sector companies and other commercial organizations (such as cooperatives, hospitals/clinics, media organizations and trade unions).
Standard packages Early fee
(excluding GST)*
Standard fee
After 15 February 2023, 23:59 CET
(excluding GST)*
Non-commercial Commercial Non-commercial Commercial
Category 1 Category 2 Category 1 Category 2
Format 1: Fully pre-recorded 60 min USD 5,790 USD 11,590 USD 17,390 USD 6,660 USD 13,330 USD 19,990
90 min USD 7,690 USD 15,390 USD 23,090 USD 8,850 USD 17,700 USD 26,560
Format 2: Semi-live 60 min USD 9,030 USD 18,050 USD 27,080 USD 10,390 USD 20,760 USD 31,150
90 min USD 12,070 USD 24,040 USD 36,100 USD 13,880 USD 27,650 USD 41,520
Format 3: Fully live 60 min USD 6,940 USD 13,870 USD 20,900 USD 7,980 USD 15,950 USD 24,040
90 min USD 9,220 USD 18,530 USD 27,740 USD 10,610 USD 21,310 USD 31,900
Premium packages Early fee
(excluding GST)*
Standard fee
After 15 February 2023, 23:59 CET
(excluding GST)*
Non-commercial Commercial Non-commercial Commercial
Category 1 Category 2 Category 1 Category 2
Format 1: Fully pre-recorded 60 min USD 7,510 USD 14,920 USD 22,610 USD 8,640 USD 17,160 USD 26,000
90 min USD 9,980 USD 20,050 USD 30,020 USD 11,480 USD 23,060 USD 34,520
90 min PRIME USD 11,490 USD 23,090 USD 34,580 USD 13,220 USD 26,560 USD 39,770
Format 2: Semi-live 60 min USD 11,780 USD 23,470 USD 35,250 USD 13,550 USD 26,990 USD 40,540
90 min USD 15,680 USD 31,260 USD 46,930 USD 18,040 USD 35,950 USD 53,970
90 min PRIME USD 17,960 USD 35,910 USD 53,960 USD 20,660 USD 41,300 USD 62,050
Format 3: Fully live 60 min USD 9,030 USD 18,050 USD 27,080 USD 10,390 USD 20,760 USD 31,150
90 min USD 12,070 USD 24,040 USD 36,100 USD 13,880 USD 27,650 USD 41,520
90 min PRIME USD 13,870 USD 27,650 USD 41,520 USD 15,950 USD 31,800 USD 47,750

Please note:

  • Prices are in USD.
  • *According to Australian tax law, a 10% goods and services tax (GST) is applied to all satellite orders.
  • For you to secure the early fee, we must receive your order and full payment or proof of payment (transfer slip) by 15 February 2023. Otherwise, the standard fee will apply.

FAQs

When will satellite symposia take place?

Please view the programme at a glance for provisional satellite symposia dates and times. These dates and times are subject to change.

Who can host a satellite symposium at IAS 2023?

To be accepted for hosting a satellite symposium at IAS 2023, commercial and non-commercial organizations must meet the following criteria:  

  • The organization reflects and/or supports the vision and goals of the conference.  

  • The organization addresses HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.

  • The organization reflects the conference policies and goals of diversity and inclusion.  

The IAS reserves the right to review satellite symposium content and reject any order if it perceives that the organization is not in line with the values and objectives of IAS 2023. 

What is the difference between a regular time slot and a prime-time slot?

Prime-time slots apply to satellite symposia covering more than three different time zones and taking place during the first half of the conference.

Please view the programme at a glance for satellite symposia dates and times. These dates and times are subject to change.  

How do I book a satellite symposium?

Satellite symposia orders are placed via the IAS 2023 online ordering system. This provides a simple ordering process, which requires you to create an account and place your order.

All orders placed are subject to IAS 2023: Terms & conditions for satellites and exhibition.

Book now

How are satellite symposia scheduled?

The scheduling of satellite symposia is at the discretion of the IAS 2023 Satellites team. Only Major Industry Sponsors can select their satellite symposium slot.

The Satellites team schedules satellite symposia on a first-come, first-served, first-paid basis based on the dates when applications and payments are received, as well as availability of the satellite organizers’ chosen satellite symposium duration (60 minute, 90 minute or prime time).   

Do satellite symposia speakers need to be registered?

Speaker(s) who will present in person in Brisbane will need to be registered. They can either register for the full conference or buy a day pass for the day of satellite, which will grant access to the full conference for that day.

Speaker(s) who will join virtually only to present during the satellite will be granted access to the green room (back-end access) to present during the satellite. No conference registration is required to access the green room for the satellite symposium presentation.

Find more registration information here.

Can satellite symposium organizers attend the conference?

To attend the conference, satellite organizers need to be registered for IAS 2023.

What is included in in-person session rooms?

Session rooms are equipped with standard conference equipment, including chairs, stage and podium, and standard audio-visual equipment. We will share more details as soon as we can.

You can hire additional equipment from the official conference contractor and other third-party conference suppliers. 

What technical support is provided?

For pre-recordings:

  • Detailed pre-recording guidelines

  • Technical support during the scheduled satellite

For scheduled satellites:

  • Technical audio-visual support during the scheduled satellite

  • Technical support on the virtual platform during the scheduled satellite symposium

What is the satellite symposia change or cancellation policy?

If the IAS changes the conference format to fully virtual, all satellite symposia will be run fully virtually at the same satellite symposium package price structure.

IAS 2023 allows you to change the format of your satellite package as follows until 30 March 2023, 23:59 CET:

  • If there is a change from a semi-live satellite symposium to a fully pre-recorded or fully live satellite symposium, or from a fully live satellite symposium to a fully pre-recorded satellite symposium, the difference will be refunded free of charge.

  • If there is a change from a fully pre-recorded satellite symposium to a semi-live or fully live satellite symposium, or from a fully live satellite symposium to a semi-live satellite symposium, the difference will be charged.

Download the IAS 2023: Terms & conditions for satellites and exhibition.

Are special hotel rates available?

Yes. The IAS 2023 Accommodation team has negotiated a variety of room and price categories in Brisbane. Further details are available on the accommodation page.

Terms and conditions

Download the IAS 2023: Terms and conditions for satellites and exhibition.

Terms and conditions

Questions

Contact the IAS 2023 Satellites team.

If you have any questions, please email [email protected].