Satellite symposia

Please view the programme at a glance for provisional satellite symposia dates and times. These dates and times are subject to change.

To be accepted for hosting a satellite symposium at IAS 2023, commercial and non-commercial organizations must meet the following criteria:  

• The organization reflects and/or supports the vision and goals of the conference.  

• The organization addresses HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.

• The organization reflects the conference policies and goals of diversity and inclusion.  

The IAS reserves the right to review satellite symposium content and reject any order if it perceives that the organization is not in line with the values and objectives of IAS 2023. 

Prime-time slots apply to satellite symposia covering more than three different time zones and taking place during the first half of the conference.

Please view the programme at a glance for satellite symposia dates and times. These dates and times are subject to change.  

Satellite symposia orders are placed via the IAS 2023 online ordering system. This provides a simple ordering process, which requires you to create an account and place your order.

All orders placed are subject to IAS 2023: Terms & conditions for satellites and exhibition.

The scheduling of satellite symposia is at the discretion of the IAS 2023 Satellites team. Only Major Industry Sponsors can select their satellite symposium slot.

The Satellites team schedules satellite symposia on a first-come, first-served, first-paid basis based on the dates when applications and payments are received, as well as availability of the satellite organizers’ chosen satellite symposium duration (60 minute, 90 minute or prime time).   

Speaker(s) who will present in person in Brisbane will need to be registered. They can either register for the full conference or buy a day pass for the day of satellite, which will grant access to the full conference for that day.

Speaker(s) who will join virtually only to present during the satellite will be granted access to the green room (back-end access) to present during the satellite. No conference registration is required to access the green room for the satellite symposium presentation.

Find more registration information here.

To attend the conference, satellite organizers need to be registered for IAS 2023.

Session rooms are equipped with standard conference equipment, including chairs, stage and podium, and standard audio-visual equipment. We will share more details as soon as we can.

You can hire additional equipment from the official conference contractor and other third-party conference suppliers. 

For pre-recordings:

• Pre-recording of presentations with the IAS 2023 selected supplier, including support before and during the pre-recording

• Detailed pre-recording guidelines

• Technical support during the scheduled satellite

For scheduled satellites:

• Technical audio-visual support during the scheduled satellite

• Technical support on the virtual platform during the scheduled satellite symposium

If the IAS changes the conference format to fully virtual, all satellite symposia will be run fully virtually at the same satellite symposium package price structure.

IAS 2023 allows you to change the format of your satellite package as follows until 30 March 2023, 23:59 CET:

• If there is a change from a semi-live satellite symposium to a fully pre-recorded or fully live satellite symposium, or from a fully live satellite symposium to a fully pre-recorded satellite symposium, the difference will be refunded free of charge.

• If there is a change from a fully pre-recorded satellite symposium to a semi-live or fully live satellite symposium, or from a fully live satellite symposium to a semi-live satellite symposium, the difference will be charged.

Download the IAS 2023: Terms & conditions for satellites and exhibition.

Yes. The IAS 2023 Accommodation team has negotiated a variety of room and price categories in Brisbane. Further details are available on the accommodation page.