Exhibit at the world’s largest conference on HIV and AIDS
A few spaces remain, book now to avoid missing out.
Quick links:
Registration
Submissions
Conference overview
Bookings open: 20 November 2025
Early fee deadline: 5 February 2026
Bookings close: 19 March 2026
Exhibition packages
You can choose from two exhibition packages:
1. Shell scheme booths
Shell scheme booths are available in two sizes: 9m² and 18m².
The booth (9m² or 18m²) includes:
- Hard walls (back and sides)
- Draped table (1 or 2)
- Chairs (2 or 4)
- Identification sign
- Wastebasket
- Carpet
- Lighting and electricity outlet (including consumption)
- One-time cleaning to prepare for the exhibition opening
Booth package prices cover your use of the space, as well as installing and dismantling the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.
The 9m² booth package includes two exhibitor registrations; the 18m² package includes four. These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges. Find more information in the exhibitor manual, which will be available in February 2026.
2. Space-only options
If you choose a space-only exhibition package, you must provide your own booth and arrange all related aspects. These include: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth.
A limited number of exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.
| Purchased square metres | Exhibitor badges |
|---|---|
| 9m2 | 2 |
| 18m2 | 4 |
| 27 & 36m2 | 6 |
| 54 & 72m2 | 10 |
| 81m2 | 12 |
| More than 81m2 | 14 |
Note: You can buy a limited number of additional exhibitor badges. Find more information in the exhibitor manual, which will be available in February 2026.
Exhibition package prices
Different fees apply to different organizations:
- Non-commercial organizations:
- Category 1. This includes academia, non-profit organizations (international), people living with HIV networks, non-governmental organizations (community based or national) and advocacy networks.
- Category 2. This includes government representatives, UN agencies and philanthropic organizations.
- Commercial organizations:
- This includes diagnostic companies, pharmaceuticals, private sector companies and other commercial organizations (such as cooperatives, hospitals/clinics, media organizations and trade unions).
| Exhibition packages | Early fee | Standard fee (after 5 February 2026, 23:59 CET) |
|||||
|---|---|---|---|---|---|---|---|
| Non-commercial | Commercial | Non-commercial | Commercial | ||||
| Category 1 | Category 2 | Category 1 | Category 2 | ||||
| Booth packages | 9m² booth (3x3) | USD 6,700 | USD 7,200 | USD 7,800 | USD 7,800 | USD 8,300 | USD 9,000 |
| 18m² booth (3x6) | USD 13,200 | USD 14,200 | USD 15,300 | USD 15,200 | USD 16,400 | USD 17,600 | |
| Space-only packages | 9m² | USD 6,200 | USD 6,700 | USD 7,300 | USD 7,100 | USD 7,700 | USD 8,300 |
| 18m² | USD 12,100 | USD 13,200 | USD 14,300 | USD 13,900 | USD 15,100 | USD 16,400 | |
| 27m² | USD 18,100 | USD 19,700 | USD 21,300 | USD 20,700 | USD 22,500 | USD 24,400 | |
| 36m² | USD 24,000 | USD 26,200 | USD 28,400 | USD 27,500 | USD 30,000 | USD 32,500 | |
| 54m² | USD 35,900 | USD 39,100 | USD 42,400 | USD 41,100 | USD 44,800 | USD 48,600 | |
| 72m² | USD 47,800 | USD 52,100 | USD 56,500 | USD 54,700 | USD 59,700 | USD 64,800 | |
| 81m² | USD 53,700 | USD 58,600 | USD 63,500 | USD 61,500 | USD 67,100 | USD 72,800 | |
Please note:
- Package prices are in USD and include electricity use and legal authorization of the exhibition booth.
- The IAS is a not-for-profit organization registered in Switzerland with no establishment in Brazil. The amount indicated on the payment order must be paid in full, free of any deductions for withholding taxes or bank charges. The IAS must receive the exact amount stated. The payer is solely responsible for any taxes or charges imposed by their jurisdiction on this payment order. The IAS shall bear no cost or responsibility for any local taxes related to exhibition orders.
- Dimensions are in square meters.
- For you to secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 5 February 2026, 23:59 CET. Otherwise, the standard fee will apply.
- If you would like to order a space-only package larger than 81m², please contact the AIDS 2026 Exhibition team at exhibition@aids2026.org.
Exhibition opening hours
The exhibition opens at 12:00 on Monday, 27 July. Its opening hours are as follows:
Date
Monday, 27 July
Tuesday, 28 – Wednesday, 29 July
Thursday, 30 July
Time
12:00 - 16:30
09:30 – 17:30
09:30 – 16:00
Date |
Time |
|---|---|
Monday, 27 July |
12:00 - 16:30 |
Tuesday, 28 – Wednesday, 29 July |
09:30 – 17:30 |
Thursday, 30 July |
09:30 – 16:00 |
* Opening times may be subject to change at the discretion of the Exhibition team based on planning needs.
Additional benefits
Exhibitors will also receive the following benefits:
- Marketing of the exhibition to registered delegates
- Organization name, description, URL and logo displayed on the AIDS 2026 online programme
- Organization name on the AIDS 2026 website exhibition page
- Positioning of the exhibition hall as a must-visit hub for all delegates
- Exhibitor manual and ongoing support from the AIDS 2026 Exhibition team
Questions
If you have any questions, please email exhibition@aids2026.org.
FAQs
Where and when will the conference be held?
AIDS 2026 will be hosted at the Riocentro Convention & Event Center in Rio de Janeiro, Brazil, and virtually on 26-31 July 2026.
When will the exhibition be open?
The exhibition will be open from Monday, 27 to Thursday, 30 July. Its opening hours are as follows:
| Date | Time |
|---|---|
| Monday, 27 July | 12:00 - 16:30 |
| Tuesday, 28 – Wednesday, 29 July | 09:30 – 17:30 |
| Thursday, 30 July | 09:30 – 16:00 |
* Opening times may be subject to change at the discretion of the Exhibition team based on planning needs.
Who can exhibit at AIDS 2026?
For an organization to exhibit at AIDS 2026, it must meet the criteria for acceptance. These are:
- It should reflect and/or support the vision and goals of the conference.
- It should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV pandemic.
- It should reflect conference policies and goals of diversity and inclusion.
The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of AIDS 2026.
How is exhibition space assigned?
The Exhibition team assigns the location of the booths based on receipt of the exhibition booking and payment, availability and overall requirements for the exhibition. Conference sponsors receive priority placement.
Are special hotel rates available?
The AIDS 2026 Accommodation team has negotiated a variety of room and price categories in Rio de Janeiro. Find further details on the accommodation page.
How can I book an exhibition package?
You can place exhibition orders via the AIDS 2026 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to the terms and conditions for the exhibition.