Present at the world’s largest gathering on HIV and AIDS
Showcase your work to a global audience, in person and virtually.
- Host either a hybrid or fully pre-recorded satellite symposium.
- Choose from commercial and non-commercial packages.
Satellite symposia at AIDS 2024, the 25th International AIDS Conference, provide a unique opportunity to showcase your organization to scientists, healthcare professionals, policy makers, people living with HIV, funders and media.
Don’t miss this opportunity to reach key players in the HIV response.
Bookings are closed
However, if you would still like to host a satellite, please contact us to check availability.
Satellite symposia packages
Organizers are responsible for the full coordination of their satellite symposia and can select from two flexible packages: standard or premium in hybrid or pre-recorded format.
1. Standard package
Room capacity under 500 people
- Select a duration of either 60 or 90 minutes.
- Both slots take place from Monday, 22 July, to Thursday, 25 July.
- This option offers an in-person session room. It includes standard conference set up (chairs, stage and podium) with audio-visual equipment.
- An unlimited number of virtual delegates can attend.
2. Premium package
Room capacity over 500 people and/or prime times
- Select a 60- or 90-minute duration or a 60- or 90-minute prime time duration.
- Both 60-minute and 90-minute slots take place from Monday, 22 July, to Thursday, 25 July.
- 60-minute prime slots take place from Tuesday, 22 July, to Thursday, 25 July.
- 90-minute prime slots take place from Monday, 22 July, to Wednesday, 24 July.
- The 60-minute and 90-minute options offer an in-person session room with a bigger capacity of more than 500 people. These options include standard conference set up (chairs, stage and podium) with audio-visual equipment.
- The 60-minute and 90-minute prime option offers an in-person session room of both smaller capacity (up to 500 people) or bigger capacity (more than 500 people), including standard conference set up (chairs, stage and podium) with audio-visual equipment, at a prime time.
- An unlimited number of virtual delegates can attend.
For both packages, select one of the following formats:
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Hybrid satellite symposium
The hybrid satellite symposium is a combination of pre-recorded and/or live presentations, with speakers presenting live in person and/or virtually or with a pre-recorded presentation.
The session is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.
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Fully pre-recorded satellite symposium
The fully pre-recorded satellite symposium is streamed in parallel on the virtual platform and broadcast to in-person delegates at the scheduled time.
Additional benefits
Satellite symposium organizers will also receive the following benefits:
- Satellite symposium listed in the conference programme
- Marketing of satellite symposium to registered virtual and in-person delegates
- Detailed speaker and satellite symposia guidelines and ongoing support from the AIDS 2024 Satellites team
- Technical support before and during your satellite symposium
- Recording of the satellite symposium made available for all delegates on the virtual platform to watch on demand following the scheduled broadcast
- Q&A function during the scheduled satellite symposium
Satellite symposia fees
Which organizations do the different fees apply to?
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Non-commercial organizations:
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Category 1. This includes academia, non-profit organizations (international), people living with HIV networks, non-governmental organizations (community based or national) and advocacy networks.
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Category 2. This includes government representatives, UN agencies and philanthropic organizations.
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Commercial organizations:
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This includes diagnostic companies, pharmaceuticals, private sector companies and other commercial organizations (such as cooperatives, hospitals/clinics, media organizations and trade unions).
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| Standard packages | Early fee | Standard fee (after 14 February 2024, 23:59 CET) |
|||||
|---|---|---|---|---|---|---|---|
| Non-commercial | Commercial | Non-commercial | Commercial | ||||
| Category 1 | Category 2 | Category 1 | Category 2 | ||||
| Format 1: Pre-recorded | 60 min | USD 6,100 | USD 12,810 | USD 19,210 | USD 7,020 | USD 14,730 | USD 22,090 |
| 90 min | USD 8,100 | USD 17,010 | USD 25,510 | USD 9,320 | USD 19,560 | USD 29,340 | |
| Format 2: Hybrid | 60 min | USD 8,400 | USD 17,640 | USD 26,510 | USD 9,660 | USD 20,290 | USD 30,490 |
| 90 min | USD 11,200 | USD 23,520 | USD 35,280 | USD 12,880 | USD 27,050 | USD 40,570 | |
| Premium packages | Early fee | Standard fee (after 14 February 2024, 23:59 CET) |
|||||
|---|---|---|---|---|---|---|---|
| Non-commercial | Commercial | Non-commercial | Commercial | ||||
| Category 1 | Category 2 | Category 1 | Category 2 | ||||
| Format 1: Pre-recorded | 60 min | USD 7,900 | USD 16,690 | USD 24,990 | USD 9,090 | USD 19,190 | USD 28,740 |
| 90 min | USD 10,500 | USD 22,150 | USD 33,180 | USD 12,080 | USD 25,470 | USD 38,160 | |
| 60 min PRIME | USD 9,100 | USD 19,200 | USD 28,750 | USD 10,470 | USD 22,080 | USD 33,060 | |
| 90 min PRIME | USD 12,100 | USD 25,500 | USD 38,200 | USD 13,920 | USD 29,330 | USD 43,930 | |
| Format 2: Hybrid | 60 min | USD 10,950 | USD 22,940 | USD 34,440 | USD 12,590 | USD 26,380 | USD 39,610 |
| 90 min | USD 14,600 | USD 30,550 | USD 45,880 | USD 16,790 | USD 35,130 | USD 52,760 | |
| 60 min PRIME | USD 12,600 | USD 26,400 | USD 39,650 | USD 14,490 | USD 30,360 | USD 45,600 | |
| 90 min PRIME | USD 16,800 | USD 35,150 | USD 52,800 | USD 19,320 | USD 40,420 | USD 60,720 | |
Please note:
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Prices are in USD.
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For satellite bookings, no German VAT will be charged by the IAS, but a reverse-charge mechanism may apply.
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To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 14 February 2024, 23:59 CET. Otherwise, the standard fee will apply.
FAQs
When will satellite symposia take place?
Please view the programme at a glance for provisional satellite symposia dates and times. These dates and times are subject to change.
Who can host a satellite symposium at AIDS 2024?
To be accepted to host a satellite symposium at AIDS 2024, commercial and non-commercial organizations must meet the following criteria:
- The organization reflects and/or supports the vision and goals of the conference.
- The organization addresses HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV pandemic.
- The organization reflects the conference policies and goals of diversity and inclusion.
The IAS reserves the right to review satellite symposium content and reject any order if it perceives that the organization is not in line with the values and objectives of AIDS 2024.
What is the difference between a regular time slot and a prime time slot?
Prime time slots apply to satellite symposia that cover three different time zones and take place at prime times.
Please view the programme at a glance for satellite symposia dates and times. These dates and times are subject to change.
How do I book a satellite symposium?
You can place satellite symposia orders via the AIDS 2024 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to the AIDS 2024: Terms and conditions for satellite symposia.
How are satellite symposia scheduled?
The scheduling of satellite symposia is at the discretion of the AIDS 2024 Satellites team. Only Major Industry Sponsors can select their satellite symposium slot.
The Satellites team schedules satellite symposia on a first-come, first-paid, first-served basis that relates to when applications and payments are received, as well as availability of the satellite organizers’ chosen satellite symposium duration (60-minute, 90-minute or prime time).
Do satellite symposia speakers need to be registered?
Speaker(s) who will be present in person in Munich will need to be registered. They can either register for the full conference or buy a day pass for the day of the satellite; a day pass will grant access to the full conference for that day.
Speaker(s) who will join virtually only to present during the satellite will be granted access to the green room (back-end access) to present during the satellite. No conference registration is required to access the green room for the satellite symposium presentation.
Find more registration information here.
Can satellite symposium organizers attend the conference?
To attend the conference, satellite organizers need to be registered for AIDS 2024.
What is included in in-person session rooms?
Session rooms are equipped with standard conference equipment, including chairs, stage and podium, and standard audio-visual equipment. We will share more details as soon as we can.
You can hire additional equipment from the official conference contractor and other third-party conference suppliers.
What technical support is provided?
For pre-recorded satellites:
- Detailed pre-recording guidelines
- Technical support during the scheduled satellite
For hybrid satellites:
- Technical audio-visual support during the scheduled satellite
- Technical support on the virtual platform during the scheduled satellite symposium
What is the satellite symposia change or cancellation policy?
If the IAS changes the conference format to fully virtual, all satellite symposia will be run fully virtually at the same satellite symposium package price structure.
AIDS 2024 allows you to change the format of your satellite package as follows until 13 March 2024, 23:59 CET:
- If there is a change from a hybrid satellite symposium to a fully pre-recorded symposium, the difference will be refunded free of charge.
- If there is a change from a fully pre-recorded satellite symposium to a hybrid symposium, the difference will be charged.
Questions
Contact the AIDS 2024 Satellites team.
If you have any questions, please email satellites@aids2024.org.