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HIVR4P 2024, the 5th HIV Research for Prevention Conference

Accommodation

We look forward to welcoming you to Lima, Peru

To help with your planning, the HIVR4P 2024 Accommodation team (c/o K.I.T. Group, the official housing provider for HIVR4P 2024) has pre-booked hotel rooms in Lima. A variety of room and price categories in different hotels are available for conference delegates and groups.

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Online accommodation booking system

Through the accommodation booking system, you can book up to nine rooms. You can search hotel options by:

  • Hotel name

  • Distance to venue

  • Star rating

  • Room rate

Access the accommodation booking system through your conference account.

Book now

Group bookings

You can book as a group if you wish to book 10 rooms or more. For bookings of less than 10 rooms, please go to the online accommodation booking system.

Please address requests for group bookings to the HIVR4P 2024 Accommodation team (c/o K.I.T. Group) by email to accommodation2024@hivr4p.org.

Please include the following information:

  • Check-in and check-out dates

  • Number of rooms per night

  • Maximum rate per night

  • Any other hotel preferences, such as distance from the venue or specific facilities within a hotel

Once you have confirmed a group booking, you will be asked to sign a contract that sets out your requirements and hotel selection, as well as confirms the payment, change and cancellation policies.

Payment, changes and cancellation policies for the online accommodation booking system

  • When making a booking, a USD 25 non-refundable deposit is taken on a credit card booking.

  • On 20 April 2024, the full value of the reservation indicated on the hotel booking form will be charged, minus the USD 25 deposit already taken, to the credit card supplied at the time of booking. If a credit card is declined, the room(s) will be cancelled.

  • For payment by bank transfer, you will receive an email indicating that your booking request has been received. A payment order will then be sent by email with the bank details to transfer the full amount due. If the HIVR4P 2024 Accommodation team (c/o K.I.T. Group) does not receive payment within 14 working days of the booking being made or by 20 April (whichever is earlier), as per the general terms and conditions, the booking request will automatically be cancelled.

  • When a booking request is submitted on the system, an email is automatically sent indicating that your booking request has been received. A booking confirmation will be sent upon receipt of the full payment. An accommodation invoice will be sent out automatically to each guest after the conference.

  • For cancellations received after 20 April, including a reduction in length of stay, no refunds will be possible.

Please note that any changes and cancellations must be sent by email to the Accommodation team at accommodation2024@hivr4p.org. Hotels will not accept any changes or cancellations directly.

The hotel will automatically release no-shows at 09:00 after the first day of the booking, and no refund will be possible.

For the full terms and conditions, please see the online booking system.

Questions

If you have questions about the booking process or your specific booking, please contact the HIVR4P 2024 Accommodation team c/o K.I.T. Group.

Email
accommodation2024@hivr4p.org

Phone
+49 30 24603 164

Opening hours
Monday to Friday
09:00 – 18:00 CET

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