Here are some things you need to remember before travelling to Lima, Peru, for HIVR4P 2024, the 5th HIV Research for Prevention Conference.
Practical matters
- Obtain a script from your doctor for prescription medication. If you are travelling with medication, you can find relevant information on medication and medical items on this website.
- Take out travel and health insurance to cover unexpected events or costs, including health emergencies.
- It is always a good idea to pack a survival kit (with basic hygienic articles and a change of clothes) in case your check-in luggage gets lost or delayed.
- Ensure that you have a digital or printed copy of your travel documents and your accommodation booking.
- Bring your mobile phone and headphones if you plan to access simultaneous interpretation during sessions (free Wi-Fi will be available).
Accessing the conference
To enter the venue, ensure that you have your:
- Invoice/registration confirmation
- QR code confirmation to print your name badge at the badge self-printing desks on site
The IAS cannot accept liability for personal injuries, loss or damage to property belonging to conference delegates (or their accompanying persons) either during, or as a result of, the conference.
For more information on how to access the Westin Lima Hotel & Convention Centre and obtain badges, please download and read the pre-departure guide. It will also provide practical information about Lima.
For more information on the principles of participation in our conferences, please download and read the code of conduct.
Interpretation and real-time captioning
Interpretation and English captioning will be available for the opening and closing sessions, plenary sessions, special sessions and symposia. Satellite symposia may also offer interpretation and captioning.
To access interpretation, please have your phone and headphones ready. Simply scan the QR code provided in each session room, select your preferred language, and click “Join”. You will then have the option of reading captions or listening to audio.
The IAS promotes the use of non-stigmatizing, people-first language. Our interpretation software uses artificial intelligence and is highly accurate. Nevertheless, occasional translation errors may occur. We provide automated translation services to make our content as widely accessible as possible. Although efforts have been made to train this technology, it may not always respect the people-first language of the original version.
As headphones will not be provided, we kindly ask that you bring your own to avoid disrupting others during live interpretation. Your cooperation ensures a pleasant experience for all conference participants.
