Media registration is free for accredited journalists, as well as public-facing communications professionals and social influencers who meet certain criteria. However, it is the individual’s responsibility to cover all other costs related to attending HIVR4P 2024 in person, including travel and accommodation costs.
How to register
To register as a media delegate, you must be at least 18 years old on 6 October 2024. Follow these steps:
- Register through your conference account.
- Select your category and provide the mandatory supporting documents.
Please note:
Capacity for HIVR4P 2024 in-person media registration is limited. In-person registration is therefore approved on a first-come, first-served basis. This does not apply for virtual registration.
The IAS will process your media registration only when we have received your fully completed registration form and verified the requested supporting documents. We may request additional credentials before approving your accreditation. Please allow a minimum of 14 days for processing to receive confirmation of your registration.
In-person and virtual media attendance formats
Media representatives can choose between two registration formats:
In-person and virtual registration, including:
- In-person access to all conference sessions, satellite sessions, the poster exhibition, pre-conferences, the media centre and hybrid press conferences
- Online access to all conference sessions, satellite sessions and pre-conferences streamed live on the virtual platform, session recordings and on-demand content, e-posters, the virtual media centre and press conferences, throughout the conference and after
Virtual registration, including:
- Online access to all conference sessions, satellite sessions and pre-conferences streamed live on the virtual platform, session recordings and on-demand content, e-posters, the virtual media centre and press conferences, throughout the conference and after
Three categories of media registration are available:
Category 1: Journalists, photographers and videographers
This applies to journalists, photographers and videographers who are either employees of or on assignment for a recognized print, radio, broadcast or online consumer, medical, community-based or HIV service organization-sponsored media outlet.
Required documentation:
- Letter from your editor stating the purpose of your assignment at HIVR4P 2024 (on official company letterhead). If you are a freelance journalist, please provide a letter stating the purpose of your assignment(s) and what outlet(s) you are providing coverage for.
- A copy of your current press badge/media accreditation or two recent articles with your byline (URLs or scanned copies of print pieces are accepted). Note: If original articles are not in English, please provide an English translation for review. Your byline must be clearly visible for our review.
Category 2: Public-facing communications professionals
This applies to public-facing communications professionals attached to a recognized non-profit HIV research, advocacy or policy organization and whose work is directly related to supporting media coverage of presentations at HIVR4P 2024. These applications will be reviewed on a case-by-case basis and cannot exceed three applications per organization. The organization will not be able to submit further applications once three applications have been submitted and approved.
Required documentation:
- A letter from the chief executive or director of your non-profit organization stating the purpose of your assignment at HIVR4P 2024 (on official company letterhead). This letter must clarify that you will be attending HIVR4P 2024 to report on the conference in your public-facing communications or media role for your organization. A letter from your comms director should do.
- Two samples of recent public-facing work produced for your organization (this can include blog posts and social media). This work should be related to HIV or global health more broadly. Note: If original samples are not in English, please provide an English translation for review.
Category 3: Social influencers
In exceptional cases, the IAS will grant media access to social influencers who make significant contributions to the field of HIV and/or broader public health or have strong connections with key populations and have a following of over 50,000 on X (formerly known as Twitter), Facebook, Instagram, LinkedIn, TikTok or YouTube. The IAS will examine applications on a case-by-case basis.
Required documentation:
- A letter that briefly states what you plan to cover at HIVR4P 2024 and includes the URL links to your social media accounts, one of which must have over 50,000 followers.
- Two samples of recent posts you have produced related to the field of HIV, broader public health or key populations. Note: If original samples are not in English, please provide an English translation for review.
Journalist Fellowship Programme
This free 1.5-day training programme will take place on 6 and 7 October at HIVR4P 2024, the 5th HIV Research for Prevention Conference, with additional briefings throughout the conference. It will train a limited number of journalists on the latest in HIV research. The Journalist Fellowship Programme, taught in English, will improve understanding and, therefore, reporting of HIV. The deadline to apply has now passed. Please learn more here.
Questions
If you have any questions, contact the HIVR4P 2024 Media team at media@iasociety.org.
