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IAS 2023

Exhibition

Exhibit at the world’s most influential meeting on HIV science

  • Promote your products and services to the world’s leading HIV professionals.  

  • Commercial and non-commercial packages are available. 

  • Choose to exhibit in person and virtually or virtually only. 

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Bookings now open

Early fee applies until 15 February 2023

Bookings close on 30 March 2023

Questions? Contact [email protected]

Book now

The IAS 2023 exhibition offers unparalleled opportunities to engage with scientists, policy makers, healthcare professionals, people living with HIV, funders and media. Don’t miss this opportunity to reach key players in the HIV response.  

Exhibition packages 

Exhibitors can choose from three exhibition packages: 

1. In-person booth plus virtual exhibition package

 

All booth package orders automatically include the virtual exhibition package.

Booth example
This image is an indication of the style of the booth only. It does not reflect the full booth package

In-person booth packages include a shell scheme (hard-wall) booth and are available in two sizes: 9m² and 18m².

The booth (9m² or 18m²) includes: 

  • Hard walls (back and sides)
  • Draped table (1 or 2)
  • Chairs (2 or 4)
  • Wastebasket
  • Identification sign
  • Carpet
  • Lighting and electricity outlet (including consumption)
  • One-time cleaning to prepare for exhibition opening

Booth package prices cover your use of the space, as well as the installing and dismantling of the booth. You can order additional cleaning, as well as other services and equipment, before the conference from the official conference contractor and other third-party conference suppliers.

Two in-person exhibitor registrations are included in the 9m² booth package and four in the 18m² booth package. These registrations provide access to the exhibition hall. You can buy a limited number of additional exhibitor badges; please contact the IAS 2023 Exhibition team at [email protected].

2. In-person space-only plus virtual exhibition package

 

All space-only orders automatically include the virtual exhibition package. 

Exhibitors choosing in-person space-only packages must provide their own booth. You will need to arrange all related aspects. These include: building the booth, including materials and labour; transportation; electrical connection; cleaning and waste removal; and dismantling the booth. 

A limited number of in-person exhibitor registrations are included in the space-only packages based on the space size purchased. These registrations provide access to the exhibition hall.

Purchased square metre Exhibitor badges
9m2 2
18m2 4
27 & 36m2 6
54 & 72m2 10
81m2 12
More than 81m2 14

Note: You can buy a limited number of additional exhibitor badges; please contact the IAS 2023 Exhibition team at [email protected]

3. Virtual exhibition package

 

The virtual exhibition package includes: 

  • Customizable 2D page 

  • Organization logo

  • Organization name and description 

  • Contact form

  • Material upload

  • Links (website/social media)

  • Booth statistics 

  • Technical support during set up and during the conference 

Exhibition package fees

Which organizations do the different fees apply to?  

  • Non-commercial organizations:
    • Category 1. This includes academia, non-profit organizations (international), people living with HIV networks, non-governmental organizations (community based or national) and advocacy networks.
    • Category 2. This includes government representatives, UN agencies and philanthropic organizations.
  • Commercial organizations:
    • This includes diagnostic companies, pharmaceuticals, private sector companies and other commercial organizations (such as cooperatives, hospitals/clinics, media organizations and trade unions).
Exhibition packages Early fee
(excluding GST)*
Standard fee
After 15 February 2023, 23:59 CET
(excluding GST)*
Non-commercial Commercial Non-commercial Commercial
Category 1 Category 2 Category 1 Category 2
Booth packages 9m² booth USD 5,900 USD 6,350 USD 6,800 USD 6,620 USD 7,160 USD 7,700
18m² booth USD 10,980 USD 11,880 USD 12,780 USD 12,420 USD 13,500 USD 14,580
Space-only packages 9m² USD 5,570 USD 6,020 USD 6,470 USD 6,290 USD 6,830 USD 7,370
18m² USD 10,340 USD 11,240 USD 12,140 USD 11,780 USD 12,860 USD 13,940
27m² USD 15,110 USD 16,460 USD 17,810 USD 17,270 USD 18,890 USD 20,510
36m² USD 19,880 USD 21,680 USD 23,480 USD 22,760 USD 24,920 USD 27,080
54m² USD 29,420 USD 32,120 USD 34,820 USD 33,740 USD 36,980 USD 40,220
72m² USD 38,960 USD 42,560 USD 46,160 USD 44,720 USD 49,040 USD 53,360
81m² USD 43,730 USD 47,780 USD 51,830 USD 50,210 USD 55,070 USD 59,930
Virtual exhibition package USD 3,600 USD 4,700 USD 5,900 USD 4,200 USD 5,400 USD 6,800

Please note:

  • Prices are in US dollars.
  • Dimensions are in square meters.
  • * According to Australian tax law, a goods and services tax (GST) of 10% is applied to all in-person exhibition orders.
  • To secure the early fee, we must receive orders and full payment or proof of payment (transfer slip) by 15 February 2023, 23:59 CET. Otherwise, the standard fee will apply.

If you would like to order a space-only package larger than 81m², please contact the IAS 2023 Exhibition team at [email protected].

Additional benefits

Exhibitors will also receive the following benefits: 

  • Marketing of the exhibition to registered delegates

  • Organization name and logo listed on the:

    • IAS 2023 website exhibition page

    • Exhibition entry page of the virtual conference platform

  • Positioning of the exhibition hall as a must-visit hub for all delegates, featuring the poster exhibition, food outlets and the business lounge

  • Exhibitor manual and ongoing support from the IAS 2023 Exhibition team

FAQs

Where will the conference be held?

IAS 2023 will take place in the Brisbane Convention & Exhibition Centre, Brisbane, Australia, as well as virtually, from 23 to 26 July.

When will the exhibition be open?

The provisional in-person exhibition opening days at the Brisbane Convention & Exhibition Centre, Brisbane, Australia, are as follows: 

  • Sunday, 23 July
  • Monday, 24 July
  • Tuesday, 25 July
  • Wednesday, 26 July 

Opening hours will be confirmed in April 2023. Booths must be staffed at all times during opening hours.

The virtual exhibition will be open throughout the virtual conference period. 

Who can exhibit at IAS 2023?

Organizations wishing to exhibit at IAS 2023 must follow the criteria for acceptance. These are:  

  • The organization should reflect and/or support the vision and goals of the conference.  
  • The organization should address HIV and AIDS, co-infections or issues faced by individuals or organizations affected by or responding to the HIV and AIDS epidemic.  
  • The organization should reflect conference policies and goals of diversity and inclusion.

The IAS reserves the right to reject any booking if the organization is perceived as not being in line with the values and objectives of IAS 2023. 

How can I book an exhibition package?

Exhibition orders are placed via the IAS 2023 online ordering system. This offers a simple ordering process, which requires you to create an account and place your order. All orders placed are subject to the IAS 2023: Terms and conditions for satellites and exhibition.

Book now

How is exhibition space assigned?

The Exhibition team assigns the location based on receipt of the exhibition booking and payment, availability and the overall requirements for the exhibition.

What is the exhibition format and package change policy?

If the IAS changes the conference format to fully virtual, all in-person (booth and space-only) plus virtual exhibition packages will be converted to the virtual exhibition package and the difference refunded. 

IAS 2023 allows you to change your exhibition package to virtual or in-person plus virtual, until 30 March 2023, 23:59 CET, as follows: 

  • If there is a change from an in-person plus virtual exhibition package to the virtual exhibition package, the difference will be refunded free of charge.  
  • If there is a change from the virtual exhibition package to an in-person plus virtual exhibition package, the difference will be charged.

Download the IAS 2023: Terms and conditions for satellites and exhibition.

Can exhibitors attend the conference?

The in-person exhibition packages include complimentary exhibitor registrations. These provide access to the exhibition hall only. To access the full in-person conference programme and/or virtual conference, you will need to buy conference registrations.  

Are special hotel rates available?

Yes. The IAS 2023 Accommodation team has negotiated a variety of room and price categories in Brisbane. Further details are available on the accommodation page.

Terms and conditions

Download the IAS 2023: Terms and condition for satellites and exhibition.

Terms and conditions

Questions

Contact the IAS 2023 Exhibition team.

If you have any questions, please email [email protected]