IAS Governing Council Election Procedures
Procedures for IAS Governing Council elections according to the IAS Bylaws and IAS Rules and Procedures
According to the IAS Bylaws, article 8.11, the term of office on the Governing Council (GC) shall be four years. Elections shall occur in a staggered manner. A GC member may be re-elected for one additional consecutive term.
Before the commencement of the GC elections, the President-Elect and Treasurer shall be elected from amongst and by the current GC members. The IAS Secretariat shall arrange for nominations and assist in the voting procedures for the vacating GC seats for each region.
Phase I – Nomination
In November 2019, GC members who are eligible to run for a second and final term shall be approached and invited to either accept or decline the offer to run for re-election.
The IAS Secretariat shall commence election-related communication with all its paid members in January 2020. At this time, an email is sent, announcing that nominations are open in each region for the upcoming elections. The email shall list the responsibilities and benefits of becoming a GC member, shall include the criteria and deadlines for a completed nomination, and shall list the competencies sought after in future GC candidates. In order to ensure geographical representation from across the regions, only one member per country can be elected to the GC. Therefore, members in countries already represented by the remaining regional representatives in each region cannot be nominated to run for election1. Nominations will be accepted from 21 January to 11 February 2020.
Only individuals who have been paid-up IAS Members for at least one year at the time of the call for nominations on 21 January 2020 may nominate candidates for the GC. The candidates are required to have been paid-up IAS Members for at least two years on 21 January 2020.
In February 2020, a list of nominations from each region is collected at the IAS Secretariat and all nominees with two or more nominations from eligible IAS Members, and whose dues are paid, are identified. The IAS Secretariat shall then contact these nominees to confirm their interest and solicit recent photos, CVs, requirements declaration and biographies, which shall include each candidate’s aspiration for the IAS, and two references. Nominees who fail to respond during this time shall be removed from further consideration. The candidates’ competencies shall thereafter be matched against a competency framework by the Nomination and Election Committee (NEC).
In March 2020, the NEC shall present a list of candidates – who have accepted their nominations – together with their material and the competency framework to the GC. GC members who are up for re-election and have accepted to run for a second term shall be automatically included on the final list of candidates.
Phase II – Voting
In April 2020, all final candidates shall be listed on a web-based voting site, together with their material and identified competencies. IAS Members who have been members for at least one year and who paid their membership fee before the call for nominations shall be contacted by email and asked to electronically vote for candidates in their region, by ranking the candidates in their preferred order. Votes will be accepted from 16 April to 7 May 2020.
In May 2020, the candidates with the highest score in each region shall be identified, taking into consideration the one member per country rule and the assigned seats for one member in non-Anglophone Africa, one member in Eastern Europe and one member in the Caribbean. These seats shall be filled by members with the most votes in these areas, in the respective regions. If there is a tie between candidates, a run-off may be conducted in that region. Assigned seats for identified competencies shall be filled by members with the most votes across the regions.
The 2020 IAS Governing Council elections shall be completed by June 2020. The outcome of the elections shall be presented at the IAS General Members’ Meeting in conjunction with the 23rd International AIDS Conference (AIDS 2020) in San Francisco and Oakland in July 2020 and posted on the IAS website.
1 Except for the United States and Canada region, where both countries shall be represented. IAS Members in the following countries will not appear on the list of potential nominees in the 2020 IAS Governing Council elections, due to the one member per country rule: Brazil, Côte d’Ivoire, India, Italy, South Africa, Thailand and Ukraine.